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Shelter Reports

ABC Shelter Book-In Timeliness

Audit Boot Camp

CAD 500.00

This report contains everything a community or service provider needs to conduct a data quality timeliness audit for their shelter book-ins. It measures the gap between actual book-in time and data entry time.

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ABC Shelter Book-Out Timeliness

Audit Boot Camp

CAD 500.00

This report contains everything a community or service provider needs to conduct a data quality timeliness audit for their shelter book-outs. It measures the gap between actual book-out time and data entry time.

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Current Clients - Stay Durations

Region of York

CAD 0.00
This report is intended for communities where there is a limit or a target maximum stay for clients in emergency shelters.  The report allows the user to specify a day limit, and the report will generate a list of all current clients as well as the time remaining to the day limit. The report lists the clients' current stay duration, as well as the total duration of all stays, during a specified time window (such as the past year). Clients approaching the target stay duration are highlighted in yellow, while clients who have reached the target stay duration are highlighted in red.
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Daily Occupancy Checklist - Families

Region of Waterloo

CAD 0.00
This report includes all active Beds that are in active Rooms, belonging to the selected Service Provider, or at Motels and Referred by the selected Service Provider. Then, for each Bed, displays the resident that is/was staying in that Bed at 4:00am on the selected Date. This includes clients that have since booked out, and clients that are still booked in. Note that if running this for some time in the past, and there was a client booked in to a bed that is currently inactive, that client’s stay will not be displayed (because the bed is not included in this report).
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Daily Occupancy Checklist - Singles

Region of Waterloo

CAD 0.00
This report includes all active Beds that are in active Rooms, belonging to the selected Service Provider, or at Motels and Referred by the selected Service Provider. Then, for each Bed, displays the resident that is/was staying in that Bed at 4:00am on the selected Date. This includes clients that have since booked out, and clients that are still booked in. Note that if running this for some time in the past, and there was a client booked in to a bed that is currently inactive, that client’s stay will not be displayed (because the bed is not included in this report).
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Data Cleanup Report: Children at Non-Family Shelters

City of Peterborough

CAD 0.00

This is a data quality report that identifies children at specified shelters.

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First Time Shelter Intakes Over Time

City of Ottawa

CAD 0.00

This report, commissioned by the City of Ottawa, aggregates data from the first shelter stay of clients in HIFIS 4. In other words, for each client, it looks up to see what was their first date of shelter admission, out of all the stays that have been recorded in HIFIS. Then it summarizes the total unique number of new shelter clients by month and by year, allowing you to track long-term shelter inflow data. There is no date parameters for this report; instead it automatically displays data for up to the past 5 years (if there is data going back that far).

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Housing Status at Intake and Discharge

Region of York

CAD 0.00

This report aggregates information for the housing of clients before and after entering shelters. It displays housing type prior to intake, reason for service, housing type after discharge, and reason for discharge.

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HPP Report | 5. Emergency Shelters

Ontario HPP Program

CAD 500.00

This report is intended to allow communities in Ontario who receive HPP funding to use HIFIS data to report out on the Emergency Shelters section of the HPP reporting requirements. Broadly, it reports on emergency shelter capacity and usage, broken down into priority population groups.

This is an unofficial report and is not endorsed by the Ontario MMAH.

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Length of Stay Report

ACRE Consulting Freebie

CAD 0.00
Tracking length of stay data, particularly for emergency shelters, is a critical component to monitoring the overall performance of your homeless-serving system. Emergency shelters are not intended to be 'de facto housing.' This report presents three different measures of length of stay: using stays, using episodes, and using cumulative bed nights.
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Monthly Occupancy Report

City of Ottawa

CAD 0.00

This report was developed for the City of Ottawa to show a list of all clients that had stayed in selected shelter(s) during a specified date range. The report lists clients, grouped by household, and displays each client's family role for that household, along with each family member's date of birth, admission date, and discharge date. 

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Monthly Program Billing Report

City of Ottawa

CAD 0.00

This report was developed for the City of Ottawa to show a list of all clients that had stayed in selected shelter(s) during a specified date range. The report lists clients, grouped by household, and displays each client's family role for that household, along with each family member's date of birth, admission date, and discharge date. 

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Returns to Shelter Over Time

City of Ottawa

CAD 0.00

This report aggregates data from the shelter stays of returning clients in HIFIS 4. In other words, when a client has previously stayed in a shelter, then after a period of at least 90 days not in shelter, has a new shelter intake, the date of their new shelter intake is counted. Then it summarizes the total number of returning shelter clients by month and by year, allowing you to track long-term shelter inflow data.

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Room-Based Occupancy

City of Hamilton

CAD 0.00

This report is intended for family shelters to calculate their room-based occupancy rates (as opposed to bed-based occupancy rates) over time.

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Turnaways Summary

Region of York

CAD 0.00

This report aggregates data for turnaways in a specified date range at specified Service Providers.  It displays reason for turnaway, incoming and outgoing referrals on turnaways, and the turnaways trends, month-over-month.

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