HPP Report | 3. By-Name Lists

$500 CAD

This report is intended to allow Ontario communities who receive HPP funding to use HIFIS data to report out on the By-Name List section of the HPP reporting requirements. Broadly, it reports on the aggregated inflow and outflow to and from your By-Name List (BNL) and breaks down these numbers into the priority population groups.

This is an unofficial report and is not endorsed by the Ontario MMAH.

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3. Individuals on By-Name Lists

Service Managers are required to maintain a By-Name List (BNL), and part of the HPP reporting requirements are to measure participation in, and inflow and outflow from, the BNL.

Required data elements include:

  • # of people active on the BNL: individuals, households, and priority populations
  • # of new people on the BNL: individuals and priority populations
  • # of returns from inactive: individuals and priority populations
  • # of returns from housing: individuals and priority populations
  • # of moves to inactive: individuals and priority populations
  • # of moves to housing: individuals, households, and priority populations

These reporting requirements are similar to Reaching Home's Community Homelessness Report ↗ and Built for Zero Canada's ↗ monthly reporting, however, they differ in a few subtle ways. The most noticeable way is that neither of the other comparable programs require reporting on discharges from provincial institutions.

Features of this Report

Meet Reporting Requirements

Report features aggregated inflow and outflow data, allowing you to report on data elements 3.1, 3.1.1, 3.2, 3.3, 3.4, 3.5, 3.6, and 3.6.1 for all required reporting breakdowns.

Discharges from Provincial Institutions

Includes 4 methods of tracking discharges from provincial institutions:

  • Housing History
  • Reason for Service
  • Referred From
  • Life Events
Client Pool Audit

Includes the ability to audit the clients included in the report before you submit, so you can be sure your reporting is accurate.

Consent Types

Define what consent type(s) are valid for inclusion on the BNL. Choose from: Coordinated Access, Explicit, Inherited, Declined - Anonymous, or No Consent, and choose whether to include those with expired consent.

Frequently asked questions

You've got questions? We've got answers.

This report requires version HIFIS or higher to function.

This report will be maintained into the foreseeable future. If a software update causes it to stop working, or if we find an error, we'll update the file and let you know there's a new version available, at no additional cost to you.

This report has one of the longer run-times out there and would be comparable in speed to the federal Community Homelessness Report (CHR), so if that report takes a long time to run for you, so will this.

Parameters for this report are:
  • Start Date
  • End Date
  • Consent Types - multiple-select drop-down field which includes:
    • Explicit, 
    • Coordinated Access, 
    • Declined - Anonymous, 
    • Inherited
    • No Consent - for clients who have expired or withdrawn consent, or communities not using the consent module.
  • Discharge Module - single-select drop-down field which includes 4 options:
    • Reason for Service
    • Referred From
    • Housing History
    • Life Events
  • Client Pool - asks if the report should display a list of clients so that you can verify the data
  • Current Service Provider [hidden] - automatically looks up the current Service Provider you are logged in at when you run the report