HPP Report | 3. By-Name Lists
$500 CAD
This report is intended to allow Ontario communities who receive HPP funding to use HIFIS data to report out on the By-Name List section of the HPP reporting requirements. Broadly, it reports on the aggregated inflow and outflow to and from your By-Name List (BNL) and breaks down these numbers into the priority population groups.
This is an unofficial report and is not endorsed by the Ontario MMAH.
3. Individuals on By-Name Lists
Service Managers are required to maintain a By-Name List (BNL), and part of the HPP reporting requirements are to measure participation in, and inflow and outflow from, the BNL.
Required data elements include:
- # of people active on the BNL: individuals, households, and priority populations
- # of new people on the BNL: individuals and priority populations
- # of returns from inactive: individuals and priority populations
- # of returns from housing: individuals and priority populations
- # of moves to inactive: individuals and priority populations
- # of moves to housing: individuals, households, and priority populations
These reporting requirements are similar to Reaching Home's Community Homelessness Report ↗ and Built for Zero Canada's ↗ monthly reporting, however, they differ in a few subtle ways. The most noticeable way is that neither of the other comparable programs require reporting on discharges from provincial institutions.
Features of this Report
Meet Reporting Requirements
Report features aggregated inflow and outflow data, allowing you to report on data elements 3.1, 3.1.1, 3.2, 3.3, 3.4, 3.5, 3.6, and 3.6.1 for all required reporting breakdowns.
Discharges from Provincial Institutions
Includes 4 methods of tracking discharges from provincial institutions:
- Housing History
- Reason for Service
- Referred From
- Life Events
Client Pool Audit
Includes the ability to audit the clients included in the report before you submit, so you can be sure your reporting is accurate.
Consent Types
Define what consent type(s) are valid for inclusion on the BNL. Choose from: Coordinated Access, Explicit, Inherited, Declined - Anonymous, or No Consent, and choose whether to include those with expired consent.
Frequently asked questions
Frequently asked questions
You've got questions? We've got answers.
This report requires version HIFIS 4.0.59.1 or higher to function.
This report will be maintained into the foreseeable future. If a software update causes it to stop working, or if we find an error, we'll update the file and let you know there's a new version available, at no additional cost to you.
This report has one of the longer run-times out there and would be comparable in speed to the federal Community Homelessness Report (CHR), so if that report takes a long time to run for you, so will this.
- Start Date
- End Date
- Consent Types - multiple-select drop-down field which includes:
- Explicit,
- Coordinated Access,
- Declined - Anonymous,
- Inherited
- No Consent - for clients who have expired or withdrawn consent, or communities not using the consent module.
- Discharge Module - single-select drop-down field which includes 4 options:
- Reason for Service
- Referred From
- Housing History
- Life Events
- Client Pool - asks if the report should display a list of clients so that you can verify the data
- Current Service Provider [hidden] - automatically looks up the current Service Provider you are logged in at when you run the report
Check out our README file.
Ontario HPP Program
We've got even more resources that will assist you with your HPP program reporting requirements.
You may also like:
ACRE Consulting’s Guide to BNLs in HIFIS
Using HIFIS, but still keeping your BNL in Excel? Have a BNL in HIFIS, but not sure you're doing it right? Starting from scratch, and wondering if this HIFIS thing could work for your BNL? This is the document for you! In it, we outline all the best practices and minimum requirements to maintain a BNL in HIFIS, according to Reaching Home, the Ontario government, and the Canadian Alliance to End Homelessness.
CAEH Monthly Inflow/Outflow Report
Canadian Alliance to End Homelessness
These reports are designed to help communities report on and analyze the monthly changes in their homeless population. There are three versions available: chronic, veteran, and all homeless. These reports display active, aged in, newly identified, returned from inactive, returned from housed, moved to inactive, and moved to housed, all for a single cluster for a specified month.
HPP Report | 5. Emergency Shelters
Ontario HPP Program
This report is intended to allow communities in Ontario who receive HPP funding to use HIFIS data to report out on the Emergency Shelters section of the HPP reporting requirements. Broadly, it reports on emergency shelter capacity and usage, broken down into priority population groups.
This is an unofficial report and is not endorsed by the Ontario MMAH.