Audit Boot Camp

Shelter Book-Out Timeliness

$500 CAD

This report contains everything a community or service provider needs to conduct a data quality timeliness audit for their shelter book-outs. It measures the gap between actual book-out time and data entry time.

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ABC Book-Out Timeliness 1
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What's included?

This 10+ page report includes many useful analyses, including:
  • overall measurement
  • breakdown by service provider
  • breakdown by user
  • breakdown by date
  • breakdown by time of day
  • breakdown by day of week
  • breakdown by day of month
  • breakdown by month
  • raw data for further review

What is timeliness?

Timeliness is a dimension of data quality that describes how promptly your data is being entered into the database. Timely data entry ensures that the data within the database is relevant. If the data entry is delayed by too much, the data may no longer be useful or relevant for users who require the data.

For example, if an intake has been completed but not entered into the database yet, and the client tries to access another service, a staff person may have to complete an intake a second time because they don't have access to the first intake. Poor timeliness can cost additional work in the future. Similarly, if an assessment has been done but not entered into the database yet, the client may miss an opportunity to be considered for a housing resource. Untimely data can have negative impacts on clients. Timely data entry also reduces errors, since staff don't have to rely on their memory, or on handwritten notes.

Timeliness is a dimension of data quality that many communities focus on in the early stages. For many staff and partner agencies, they may not be accustomed to documenting things as they occur (or soon after), so timeliness may be an area to focus on for a period soon after launch.

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Frequently asked questions

You've got questions? We've got answers.

This report should run on any version of HIFIS version 4.0.57 and higher.

This report will be maintained into the foreseeable future. If a software update causes it to stop working, or if we find an error, we'll update the file and let you know there's a new version available, at no additional cost to you.

The run-time varies depending on how much data is in your database, and how long a date range and how many service providers you select when running the report. However, we have tested the report with large data volumes and it runs quickly and efficiently.

Parameters for this report are:
  • Service Provider(s)
  • Start Date
  • End Date