Here are some sample agreements that you may require your HIFIS users to sign before gaining access to the software. These include:
Oath of Confidentiality
Communities may require staff and volunteers to sign or pledge an Oath of Confidentiality. At a high level, the Oath of Confidentiality states that the person agrees not to share any information about any client that they learn about through their work.
Rules of Behaviour (ROB)
Communities may require HIFIS users to agree to particular rules surrounding HIFIS 4 use. These rules often govern things like:
- Not sharing passwords
- Using secure passwords
- Logging out when away from a computer screen
- Not accessing HIFIS over unsecured networks
- Not accessing information without authorization
- Reporting data breaches immediately
